Task Management 101: Skills & Apps to invest in for better results!

Scheduling tasks, prioritizing and organizing them, can sometimes be tasks of their own, haha. How about having a proper tasks management app in place, instead of living in the stone age format of task management? It might sound a little cocky at first, but it's for the greater good. Better task management directly equals better time management!

To bring it to your notice, a staggering 82% of people work without a time management system, leading to 51% of their workday wasted on unproductive tasks. (Source: Zippia) Imagine the potential if they managed their tasks effectively!

Having a proper task management app for projects to help you organize your project requirements while maintaining high quality outputs, is quite a weight lifter in itself.

Let’s dig deeper into how you can ensure better task management, and enhance productivity.

What is task management and why is it important?


Task management is the art of organizing and tracking your work to ensure its efficient completion. It's essentially like having a roadmap for your to-do list, helping you prioritize tasks, allocate time effectively, and meet deadlines according to project requirements.

Think of it like this: imagine you're on a road trip. Without a map or GPS, you'd likely get lost, waste time backtracking, and miss out on scenic detours. Task management is your map, guiding you towards your goals and preventing detours like procrastination or missed deadlines.

Project management apps like Jira, RMsis & LXP take care of task management so efficiently and with such versatility.

Here's why task management is crucial in the workplace:

  • Increased productivity: By planning and prioritizing tasks, you avoid feeling overwhelmed and can focus on the most important work first. This leads to better results and more accomplished goals.
  • Enhanced collaboration: Clear task assignments and deadlines improve communication and collaboration within teams. Everyone knows what they need to do and when, preventing confusion and missed deadlines.
  • Boosted morale: Accomplishing tasks and meeting deadlines gives employees a sense of accomplishment and satisfaction, leading to higher morale and motivation.

In short, effective task management is like having a secret weapon in the workplace. For example, RMsis app integration for project management enables teams to plan and track, and visualize their work on a board and backlog on Jira. There are many more underlying advantages that come along with Jira, RMsis & LXP to streamline Task Management. It empowers you to work smarter, not harder, achieve more, and ultimately, feel happier and more fulfilled at your workplace.

How can you improve your task management skills?

Develop strong organizational habits:

Create a daily to-do list: Prioritize tasks and break them down into manageable steps. Use the Eisenhower Matrix for effective prioritization.

Schedule your time: Block out dedicated time slots for focused work on specific tasks. Use time management techniques like the Pomodoro Technique ( The Pomodoro Technique is a time management method based on 25-minute stretches of focused work broken by five-minute breaks)

Organize your workspace: Keep your physical and digital space clutter-free to minimize distractions and find things quickly.

However, how many of us are really able to implement the above suggestions consistently? Not most of us, right? That's where the role of efficient Task Manager Apps enters the frame.

What is a Task Manager app?


A task manager app is a software program designed to help you organize, prioritize, track, and complete your tasks. They provide a range of features to improve your productivity and efficiency, often including:

  • To-do lists: Create and manage your tasks, deadlines, and priorities.
  • Project management: Plan and track projects, assign tasks to team members, and collaborate effectively.
  • Time tracking: Monitor how you spend your time and identify areas for improvement.
  • Communication: Share updates, discuss tasks, and collaborate with others in real-time.
  • Reporting and analytics: Gain insights into your productivity and team performance.

Apps that can prove to be effective in task management are:

Jira (fully integrated with RMsis & LXP): Ideal for agile teams, Jira offers robust project planning features, including backlog management, sprint planning, and kanban boards for visual task tracking.

RMsis: Focused on resource management, RMsis helps allocate staff, equipment, and other resources efficiently to ensure project deliverables are met on time.

LXP( Links Explorer): Its powerful traceability features unveil the web of connections within projects, while enhanced tracking and visibility element sparks engagement and boosts knowledge retention.

Task Manager Apps Explained: Jira, RMsis & LXP in Detail

Jira by Atllassian (fully integrated with RMsis & LXP):

Jira is a powerful task management app designed for projects with agile teams, particularly developers and IT professionals. It offers a vast array of features to streamline workflows, enhance collaboration, and ensure project success.

Key Features of Jira for Task Management:

  • Native roadmaps: Create clear roadmaps for each team to visualize their goals and milestones.
  • Custom workflows: Design custom workflows inspired by scrum, kanban, or any other methodology that best suits your team's needs.
  • Unlimited levels of hierarchy: Organize work into smaller tasks and connect them to broader objectives using limitless hierarchical levels.
  • Comprehensive agile reporting: Generate insightful reports on team performance, project progress, and sprint cycles.
  • Flexible permissions: Grant granular control over access and workflows to empower teams while maintaining governance.
  • Powerful search and filtering: Find specific tasks and information quickly and easily with machine learning-powered search and JQL (Jira Query Language).
  • Top-down visibility: View work across multiple teams and connect them to shared goals for effective project alignment.
  • Dev tool integrations: Integrate Jira with your existing development tools for seamless data syncing and visibility.

“We eat our own dog food,” Architect and Team Lead Joel Tomasoa explains. “We use Jira agile boards for tracking, Bitbucket and Bamboo for committing and maintaining code, and Confluence to put all our knowledge. Plus, all of them are integrated, so we can reference Confluence pages in Jira or vice versa.”- AirFrance KLM Group

Specific features of RMsis & LXP:

Key Features of RMsis in respect to Task Management:

  • Establishing baselines for agreements: Create and manage requirement baselines to serve as reference points for tracking changes and ensuring compliance.
  • Managing large numbers of requirements: RMsis provides a central repository for handling a vast volume of requirements, ensuring all critical information is captured and organized.
  • Handling requirements from multiple sources: Integrate requirements from diverse sources like customer feedback, market research, and internal stakeholders.
  • Traceability links: Establish clear and documented traceability links between requirements and other project artifacts, ensuring changes are communicated and tracked effectively.

Key Features of LXP:

  • Crystal-Clear Project Map: End-to-end traceability in LXPs isn't just a fancy term; it's a productivity superpower. No more wasted time on guesswork or duplicated efforts – tasks flow smoothly, on time, and within budget.
  • X-Ray Your Project Dynamics: Enhanced visibility goes beyond surface-level tracking. Analyze impacts, understand interdependencies, and anticipate potential bottlenecks. This newfound awareness empowers informed decision-making, resource allocation, and risk mitigation, leading to a more agile and efficient project landscape.
  • Unbreakable Chains of Success: Ditch the limitations of traditional tracking tools. LXPs break free with unlimited or enhanced traceability, allowing you to map complex projects, track every micro-task, and analyze even the most intricate connections. This granular understanding ensures nothing falls through the cracks, boosting completion rates, minimizing errors, and maximizing overall project success.


Managing multiple tasks can feel exhilarating, potentially disastrous, and definitely requires some finesse. By embracing the power of task management and its trusty sidekick, the task manager app, you can transform your productivity from a chaotic circus act to a graceful ballet of accomplishment.

Remember, task management isn't about being a productivity robot; it's about having the right apps to work smarter.

So ditch the endless post-it notes and embrace the digital age! Whether it's the agile power of Jira, the requirement-wrangling prowess of RMsis, or the project-illuminating X-ray vision of LXP, there's a project management app out there waiting to be your productivity partner.

So dive in, explore, and discover the joy of a streamlined workflow. Conquering your to-do list awaits, not on that dusty old notepad, but on a vibrant digital canvas where tasks cherish themselves to the fast-growing pace of your efficiency.

Have any queries?

Please send a mail to support@optimizory.com to get in touch with us.